Keep a cargo sheet and an identified quote version. When something changes, request its effect in writing before authorizing additional operations.
Identify the proposal’s basis
Record which product, packaging, weight, dimensions, origin, destination and ready date the price describes. Mark provisional figures and identify who provides final details.
Ask for the proposal’s validity, conditions for using it and unresolved items. An expiry date needs context: confirm which event must occur within that period and which service or departure is being considered.
Distinguish a quote, authorization and booking
Ask what each communication confirms. Review the information still needed before requesting a booking and the conditions applying after a confirmation exists.
For example, Maersk Spot terms address cargo-weight changes and amendments after booking confirmation. Those are conditions of that product; they do not automatically apply to an MX Pacific Express proposal or every transport mode.
Changes to communicate before proceeding
Use the table to prepare a review request. It does not assume that every change creates a charge or that every change can be accepted.
Scroll the table sideways to see all columns.
| Change | Information to send | Question to ask |
|---|---|---|
| More or fewer cartons | Updated grouped list | Do the option and scope remain the same? |
| Final dimensions or weight | Confirmed outer measurements and gross weight | Which calculations and charges need review? |
| Product or composition | Technical sheet and description of the change | Is it still acceptable, and which documents change? |
| Cargo ready date | New date and available lots | Which departure can be assessed, and on what conditions? |
| Origin or destination | Address, postal code and receiving conditions | Do collection, delivery or contracted services change? |
| Split purchase | Cargo sheets for each portion | Which operations and charges are repeated or removed? |
Request an answer you can compare with the previous proposal
Ask the provider to identify what stays the same, changes or remains unresolved. Review the total, currency, billing unit, validity and conditions, alongside the freight line that first caught your attention.
Keep the previous version to understand the change, but clearly identify the current one. If a message only clarifies a point, confirm whether it changes the proposal or requires a revised version.
Keep a short record of the decision
Retain the inquiry reference, review date, final details, requested change, response and decision. Add unresolved items and owners so the next person does not work from an outdated version.
For an MX Pacific Express inquiry review, send the final cargo sheet and identify changes from the previous one. The team will confirm availability, scope and the relevant proposal conditions.
Sources and scope
Sources consulted on 26 October 2026. Checklists and examples are planning guidance prepared by MX Pacific Express. Other operators’ processes illustrate concepts; the conditions for your cargo are confirmed separately.
Prepare your next step
Share the product, packaging, weight, origin and destination. Identify any information still pending so your inquiry can be reviewed with the right scope.
Review my inquiry with final cargo detailsRoutes, availability and delivery conditions are confirmed in each quote.